Payroll & Invoicing Built In
No more exporting timesheets to a separate payroll system. InstaNotified's Complete plan includes GPS-verified timesheets, overtime tracking, pay rate management, and site-based invoicing.
Most workforce management platforms require you to export data to a separate payroll provider, creating reconciliation headaches and data errors.
InstaNotified's Complete plan includes payroll processing directly in the platform. GPS-verified timesheets automatically populate, overtime is calculated based on your rules, and you can generate invoices by site, shift type, or client. Pay rates can be set per employee, per site, or per shift type.
Last updated 2026-07-09
What you get
GPS-Verified Timesheets. Clock-in/out times verified by GPS location. No manual entry, no disputes. Timesheets are accurate to the minute.
Flexible Pay Rates. Set different pay rates per employee, per site, per shift type, or per day of week. Overtime rules applied automatically.
Site-Based Invoicing. Generate client invoices based on actual hours worked at each site. Bill rates can differ from pay rates for margin tracking.
Overtime Compliance. Automatic overtime calculation based on your jurisdiction's rules — daily, weekly, or California-style overtime.
One-Click Payroll Export. Export payroll data via CSV — compatible with QuickBooks, ADP, Gusto, Paychex, and other providers. Process payroll directly within InstaNotified with built-in timesheets and approval workflows.
Approval Workflows. Supervisors review and approve timesheets before payroll processing. Flag exceptions, adjust hours, and add notes.
How it works
Employees clock in/out via app
GPS-verified time punches are recorded automatically. No paper timesheets or manual entry.
Timesheets populate in real-time
Hours, overtime, and pay rates are calculated automatically based on your configured rules.
Supervisors review and approve
Review timesheets, handle exceptions, and approve for payroll with a few clicks.
Process payroll or export
Run payroll directly or export to your preferred payroll provider. Generate client invoices simultaneously.
Industries that use Payroll & Invoicing
Frequently asked questions
Does InstaNotified replace my payroll provider?
It can. InstaNotified handles timesheet management, overtime calculation, pay rate management, and payroll processing. For companies that prefer to keep their existing payroll provider, you can export verified timesheets with one click.
How does overtime calculation work?
You configure overtime rules based on your jurisdiction — weekly overtime after 40 hours, daily overtime after 8 hours, California-style double time, etc. The system calculates overtime automatically and flags potential violations before they occur.
Can I set different bill rates for clients?
Yes. Bill rates (what you charge clients) can differ from pay rates (what you pay employees). Set rates per site, per shift type, or per employee to track margins and generate accurate client invoices.
What payroll integrations are available?
InstaNotified exports payroll data via CSV — compatible with QuickBooks, ADP, Gusto, Paychex, and other major payroll providers. There are no native connectors; CSV is the export method.
Customer stories
Payroll & Invoicing is included in the Complete plan
From $11/active employee/month
Ready to try Payroll & Invoicing?
Sign up and see how InstaNotified can transform your operations.